What to do and how to do it
Identify the actions necessary for implementing your energy policy, achieving your objectives and targets and other organisational commitments. You may have an overall energy saving goal for the organisation and also different sub-programmes associated with it at different levels within the organisation. Refer to the Register of Opportunities to help develop your plan.
Identify current situation
Identify the current situation in relation to the actions in your Energy Action Plan, i.e. the baseline or benchmark levels. Also identify your desired outcome in terms of objectives. This will be based on the objectives and targets established in Step 11 Set objectives and targets.
Develop Action plan
Use the Energy Action Plan Vol 3.xlsx (size 65 KB) tool to record your goals, objectives and actions. For each objective and action:
- Identify the time, budgets and other resources required.
- Assign responsibilities and timeframes for each action.
- Identify the costs, savings and payback.
- Assign a priority.
- Determine whether training will be required for those responsible.
- Communicate the issues involved to others, to ensure co-ordinated action.
- Implement the action.
- Hold regular progress review meetings.
- Modify the Action plan according to changes in objectives and targets, new facilities or processes or other internal or external changes.
The Action plan should be reviewed and approved by line management, but the energy coordinator is responsible for co-ordinating the plan at different levels to ensure it is implemented effectively.
Tip: try to include all project costs and savings, e.g. design, capital, installation, removal of redundant equipment, impact of residual book value, salvage value, etc.
Tip: try to ensure a common sequence for all actions, as this will make it easier to monitor progress and co-ordinate each action within the overall Action plan.
Tip: involve others in developing your Action plan. This will help identify appropriate actions and generate new ideas. It will also build commitment from others within the organisation.
Possible problems and how to deal with them
It is a mistake to consider the Action plan as stand-alone from other activities of the organisation. It should be co-ordinated and integrated with other policies, functional plans or strategies. For example, include induction training on energy for new staff through co-ordination with the Human Resources section; agree with the purchasing section, the inclusion of energy consumption in purchasing criteria for new plant or equipment.
How long does it take to complete this step?
The process of establishing an Action plan may take several weeks or longer depending on the size and nature your organisation.
How do I know when I have completed this step?
You have completed this step when:
You have a documented and signed off the Action plan showing all planned actions for the current period (year), actions that are linked to your objectives and responsibilities, timelines, budgets and indicative savings for all actions.
What do I do next?
Once you have your plan in place, the next step is to ensure that you have adequate resources to back up your plan and then put it into action.