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Step 13: Allocate human, financial & other resources

This is the thirteenth of 20 steps in the in the Energy Management Action Programme (Energy MAP).
Learn about Energy MAP and what it can do for your business.

What to do and how to do it

The resources required for implementing your Energy MAP plan are generally divided into:

  • Time (personnel)
  • Financial
  • Systems & functions
  • Equipment
  • External services

Time resources - you are unlikely to be able to manage energy effectively on your own. By establishing an energy team (Step 4), the Energy MAP can be implemented more effectively and integrated throughout the organisation.

Financial resources - define the budgets required for each element of your programme plan.

Systems and functions - identify the support required in terms of systems or functions, such as IT, admin, personnel, training, maintenance or other support.

Equipment - is there any particular equipment required, such as monitoring equipment or display equipment for awareness campaigns?

External services - identify whether you require external consultants or service providers and if so, ensure that this is included in your budget planning.

Formally approve

The above resources or others, where relevant, must be identified for each activity or action in your Energy Management Action Plan and formally approved by top management.

Refer to Investing in energy: a practical guide to preparing and presenting energy investment proposals for advice on investment appraisal for energy projects. 

Tip: the Australian Greenhouse Office (AGO) suggests that funding for an energy management programme should be around 10% of the total energy bill, excluding capital investment costs. The AGO also recommends appointing a full-time energy manager for energy bills above €1.25 million.

Tip: develop a 'Roles and Responsibilities Matrix' to identify and communicate 'who does what' within your Energy MAP.

Tip: try to take advantage of links between energy and other programmes such as health and safety, training, quality, environmental or building maintenance and co-ordinate your efforts.

Possible problems and how to deal with them

One man/woman band

It is a mistake to make just one person responsible for energy management. Energy management should be integrated into the organisational structure and responsibility shared among the relevant decision makers. Any appointed energy coordinator needs the support of other key people in order to control energy consumption effectively.

Lack of resources

A lack of resources can cause initiatives to fail and sometimes end up doing more harm than good. Make sure you obtain management commitment from the outset and secure adequate resources. Otherwise you should reconsider embarking on the action.

How long does it take to complete this step?

The allocation of resources to Energy MAP is an ongoing process, and part of the approach to achieve continuous improvement in energy management. Resources must be regularly reviewed and amended where necessary.

How do I know when I have completed this step?

You have completed this step when:

resources are identified for each activity within the Energy Action Plan and written approval received from top management for the allocation of the resources.

What do I do next?

Having drawn up your plan and acquired the necessary resources, it is now time to put the plan into action

Congratulations! You have completed all the steps within Pillar 3 - Plan. Pillar 4 - Take action, describes how to put your plan into action.

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