Step 11: Establish Energy MAP Plan
In a nut shell
The Energy MAP plan describes how your organisation translates its goals into concrete actions so that energy objectives and targets can be achieved. The plan identifies in detail what needs to be done.
Why does this step matter?
It is not enough to have an energy policy, objectives and targets, there also must be a means to put these into action. Without a sufficiently detailed action plan in terms of activities, resources, responsibilities, timescales and control, the policy will not be put into practice and the objectives and targets will not be achieved.
What to do and How to do it?
- Identify the actions necessary for implementing your energy policy, achieving your objectives and targets and other organisational commitments.
This may have different sub-programmes associated with it at different levels within the organisation. For example where a company-wide energy saving target has been set, a programme and actions will be developed for this. However, a facility or plant may have individual targets, and these must also have a relevant programme and plan.
- Identify the current situation, i.e. the baseline or benchmark. Also identify your desired outcome. This will be based on the objectives and targets established in Step 10 Set objectives and targets.
- Identify the time, budgets and other resources required.
- Assign responsibilities and timeframes for each action.
Also ensure that somebody in the management team is responsible for approval and signing-off actions.
- Determine whether training will be required for those responsible.
- Communicate the issues involved to others, to ensure co-ordinated action
- Implement the action;
- Hold regular progress review meetings.
- Modify the programme according to changes in objectives and targets, new facilities or processes or other internal or external changes.
The programme plan should be reviewed and approved by line management, but the energy manager is responsible for co-ordinating the plan at different levels to ensure it is implemented effectively. It may be decided for various reasons to oursource the planning of your Energy MAP, however there should be staff input and the programme planning, whilst led by the consultant, should essentially be an in-house creation.
Tip: try to ensure a common sequence for all actions, as this will make it easier to monitor progress and co-ordinate each action within the overall programme plan.
Tip: involve others in developing your programme plan. This will help identify appropriate actions and generate new ideas. It will also build commitment from others within the organisation.
The following table shows a possible template for recording actions of the Energy MAP programme plan:
Possible problems and how to deal with them
It is a mistake to consider the programme as stand alone from other activities of the organisation. It should be co-ordinated and integrated with other policies, functional plans or strategies. For example, include induction training on energy for new staff through co-ordination with the Human Resources section. Also, where possible, agree with the purchasing section, the inclusion of energy consumption in purchasing criteria for new plant or equipment.
How long does it take to complete this step?
The process of establishing a programme plan may take several weeks or longer dependent on the size and nature of the business of your company.
How do I know when I have completed this step?
A clear Energy MAP is agreed with those involved, backed by the required resources to achieve your objectives and targets within identified timescales. Resources, responsibilities, methods, and time frames for completion are identified and the programme is communicated and tracked.
What do I do next?
The next step is to ensure you have adequate resources to back up your plan and then put it into action. Click here to go directly to Step 12.