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Step 18: Establish a Measuring and Monitoring System

You must look at transport fuel usage in terms of litres, not just overall costs. Similar advice applies to your other energy bills. Without regard to cost, below are some examples of KPI’s (Key performance Indicators) for food transport:

  • Vehicle capacity utilisation, proportion of payload and volume capacity used per Kilometre
  • Empty running i.e. vehicle kilometres travelled whilst empty
  • Time utilisation i.e. the vehicle asset could (in theory) be used single, double shifts or 24/7, what proportion of this availability are you using
  • Schedule deviation; capture on-time delivery and variances. May indicate delays due to congestion, waiting or poor maintenance.
  • Fuel efficiency. Capture, log and report fuel usage daily, weekly or monthly to ensure all variances are identified and source investigated.

Fleet management and reporting

Dedicated Fleet Management Systems (acronym: FMS) can automate the majority of the work in collecting and reporting mileages, servicing and fuel usage. 

Heavy Goods Vehicles have a dedicated standard known as FMS or J1939, some vehicle telematics service providers utilise this highly detailed information to deliver key management reports on fleet performance.

If manual data collection and keying-in is a problem, consider a vehicle telematics system; such systems deliver detailed vehicle activity and mileage reports, but – in the main – do not deliver fuel usage figures (search on ‘GPS Tracking’, Vehicle Tracking or Vehicle Telematics)

Your fuel suppliers should be able to provide detailed fuel purchase records by price and volume in litres.  Regularly audit your odometer readings to ensure you have accurate travel distances to correlate with fuel and calculate measures.

All reports on fuel costs to include fuel usage and efficiency

Once you decide to implement EnergyMAP, always report energy costs with volume used:  likewise with budgets and targets ensure volumes of fuel in Litres (or KwH) figures are alongside the monetary cost figures.

Promote employee involvement through driver league tables

Unlike much capital equipment or property, vehicles tend to be driven by a single individual.  Individuals respond well to positive reinforcement of energy efficient behaviours.  Translated, this means you should try to incentivise energy efficient driving and operational procedures.

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