Step 20: Management Review of Energy Map
In a nut shell
Top management must review Energy MAP to ensure its continuing suitability to and adequacy and effectiveness for, their firm. The review should address the possible need for changes to the Energy MAP and identify areas where improvements can be made. Finally, management should document the review and make the necessary changes to the Energy MAP with action items implemented, monitored and reported.
Why does this step matter?
The Review is a fundamental tool in ensuring continuous improvement in energy management. It is also one of the key elements in ensuring that top management is involved and committed to the management of energy in the organisation. The final responsibility rests with top management and the Review is a means of putting this into practice and closing the management loop on energy management.
What to do and How to do it?
The Management Review should assess the performance of Energy MAP and suggest corrective measures to solve problems identified in the aims, design, scope and implementation of the programme.
The Review should address the suitability, adequacy and effectiveness of:
- the energy policy;
- the objectives, targets and energy performance indicators (EPIs). Current performance should be assessed and the causes of any missed targets identified and corrective actions recommended;
- training activities;
- Energy MAP overall.
The Review should assess the following:
- the outcome of any action items from the previous Management Review;
- the results of any audits or surveys conducted since the last Management Review and the current status of any recommendations;
- the key factors that influence energy consumption;
- the adequacy of resources for the continued operation of Energy MAP;
- current and proposed regulatory compliance in relation to energy management;
- whether information on energy consumption and management is sufficient.
A key aspect of the Review is to determine areas of improvement in the elements of Energy MAP. Where activities and projects were successful, these should be recorded and used to further promote energy management throughout the organisation. Where goals were not met, the reasons for failure should be identified and corrective or preventive action taken.
To ensure that recommendations are taken into account, the Review must be documented and the team must agree follow-up actions and designate persons responsible for implementing the actions.
Tip: Some organisations combine their Review with other meetings while other
organisations hold "stand-alone" reviews.
Possible problems and how to deal with them
Information - poor information supplied for the Review may result in an incomplete or 'half-baked' outcome. The information for the Review should be thorough and may need significant preparation time.
Follow-up actions - if recommendations from the Review are not implemented then the process of continuous improvement in the programme will not be achieved. It is crucial that individuals are assigned to implement recommendations and these are followed-up by line management.
How long does it take to complete this step?
The Review meeting itself can be carried out in a matter of hours, however, the preparation for the meeting may begin weeks or even months before the meeting date.
How do I know when I have completed this step?
- Is a regular management review planned?
- Is adequate information supplied for the review
- Does the Review cover the question: "Is the Energy MAP system working?"
- Is the Review documented?
- Are recommendations from the Review tracked and acted upon?
What do I do next?
You should now have all the elements of an effective energy management system in place. The outcome of the Review is then fed back into the whole process to ensure that improvements are made, the system is working effectively and continuous improvement achieved.
Congratulations! You have reached and completed the last step of your Energy MAP. Be sure not to become complacent - revisit and review on an ongoing basis.
And remember! If you need any assistance in any aspect of your Energy MAP contact Sustainable Energy Ireland.
Transport Energy MAP is an energy management programme brought to you by The Sustainable Energy Authority of Ireland. Click here to go directly to the Transport energy MAP homepage.