Support, Guidance and Documentation for your project

Support is available in three main forms, to help you develop energy efficiency investment projects through energy contracting:

SEAI will also promote successful projects through case studies, events, networking and other media.

The support available is outlined in the following diagram, which indicates the different types of support available according to the route chosen for energy efficiency investment projects. Further information on the type of support is given below.

 

Energy efficiency investment project support

Support and guidance diagram

Energy management strategy support

This first level of support is part of SEAI's existing suite of energy management supports. Implementing a good, structured energy management programme such as Energy MAP or ISO50001, will:

  • Help organisations and facilities assess their energy usage, identify all the opportunities and assess potential projects to implement using energy contracting or a traditional approach.
  • Secure commitment to ongoing energy management and cost savings.
  • Gather data and review the performance of significant energy users.
  • Develop a strategic approach to assessing and implementing opportunities.

A good energy management programme will help evaluate one of the core questions of energy contracting:

  • Am I bringing forward the right project(s) to achieve my objectives and targets? and,
  • Is it better to do this under one large project or a number of smaller ones?

Energy projects can still progress without a complete structured energy management programme, but whichever approach you use, the project’s impact on the overall energy spend should be assessed.

SEAI has a range of support programmes in the business and public sectors which assist in the broader development of energy managementprogrammes, all of which are invaluable before embarking on a particular route to project development as described in Section 6 of the Framework.

These programme supports also assist organisations to identify energy efficiency projects and provide an indication as to their viability and advise on the different implementation routes. Specific programmes are the Large Industry Energy Network (LIEN), the Public Sector programme, and the SME programmes.

Project Assistance Grants

For those who either have a good energy management programme, or just wish to implement an energy efficiency investment project, project assistance grants is available for organisations and on projects to help determine the best route to project development and to procure projects on the basis of Energy Performance Contracts (EPC) or structured Energy Performance Related Payments (EPRP).

For EPRP contracts, a project assistance grant is available up to 75% of eligible costs to a maximum of €15,000 (€20,000 total costs) for Product, Service or Works Identification & Viability. This support is solicited at the end of Stage 2 and is offered to assist on completion of Stages 3 and 4.

For EPC contracts, a project assistance grant is available up to 75% of eligible costs to a maximum of €37,500 (€50,000 total costs) for Tender preliminaries & Procurement. This support is solicited at the end of Stage 2 and is offered to assist on completion of Stages 3 and 4.

Support is also available for the Initial Appraisal (Stage 2) to determine the technical and financial feasibility of specific project opportunities at specific facilities.

Further information on how to apply is given in the following Guide.

 

Download the following guidance and application form:

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Applications to be submitted using SEAI’s online application process at https://pep.seai.ie
 

Exemplar projects

The Exemplar programme is developing 21 demonstration projects to test and provide feedback on the Framework documentation/process, tools and structures, and offers examples of projects in action – 11 in the public sector and 10 in the private sector. For more information on this first group of exemplars see Exemplar Project Support. Organisations receive ongoing training and implementation workshops to assist them through the process, overcoming barriers and addressing issues so as to refine the documentation and guidance.

SEAI along with the National Energy Efficiency Fund are developing additional communication and advisory services, to identify projects and help organisations implement their projects and draw down the various supports. This will be available in Q3 2014. This may include additional ‘exemplar’ project calls and tailored supports.

Future development

As the National Energy Services Framework develops and becomes standard practice it is expected that transaction costs associated with preparation and procurement phases of such projects will reduce over time. The more projects that test the Framework the more useful the documentation will become, transaction costs for projects will reduce, and energy contracting will become normal practice for projects. In time the nature and level of supports will change as transaction costs reduce. Potential hosts of projects are encouraged to identify projects early and apply for support.

Guidance

A range of guidance is available to help you develop and implement energy efficiency projects through energy contracting.

Project process

This is a best practice approach to implementing any energy saving project, not just one with energy contracting. It helps you scope and evaluate projects and choose the right contracting route.

The stages are summarised below. More information on each stage is available at Project Development Process: Overview.

SEAI supports are geared towards finding appropriate projects and supporting clients to bring the project through the project development process. Refer to SEAI supports for each stage for details on the supports (see Guide to Project Assistance Grants).

Project Development Process Summary

Stage 1 – Get organised. Quantify energy saving objectives and decide if energy efficiency project is needed. Determine if energy contracting is acceptable, and identify projects. SEAI advisors can help.

Stage 2 – Initial appraisal. Establish the business case and decide on the contract type. Project Assistance Grant support.

Decide at this stage what is the most appropriate energy contracting option.

Stage 3 – Detailed appraisal. Establish how the contract will be structured, financed and procured and analyse the project financials. Project Assistance Grant support.

Stage 4 – Procurement. Public sector to procure the service using Competitive Dialogue. Can also apply to private sector. Project Assistance Grant support.

Stage 5 – Contract implementation. Supervision of works by host; contract pay arrangements; measurement & verification of savings; and contract management.

Documentation

The documents below provide comprehensive information on developing efficiency projects through energy contracting.

Framework - describes the programme of works to develop a robust energy services marketplace in Ireland
The National Energy Services Framework 

Project Development Process

Common to all energy contracting options
If you select EPRP
If you select EPC
The Handbook on Energy Performance Contracts provides, for public sector and commercial organisations, a standard and structured approach, supported by a suite of tools including comprehensive guidance documents, templates, model contracts and monitoring & verification requirements to support the efficient procurement and delivery of energy efficiency projects.

The Handbook outlines a five-stage development process for developing and procuring projects for the public and private sectors. View the Five-stageprocess overview.

Note on Public Sector requirements- for the public sector the Handbook is working to address the chief requirements of central government policyand procedures, in particular the National Procurement Office (NPO), the State Solicitors Office (CSSO) and the Department of Public Expenditureand Reform.

 

Handbook
 
Workbooks
If you select LESC

The following documents are for EPC but can be tailored to LESC until the Handbook on EPC is released

 
Other Relevant Documentation
 
 
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